Privacy Policy

Last Updated: July 2025

ArugamBay Half Marathon (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit arugambayhalfmarathon.com or register for our events. Please read this policy carefully. By using our site or registering for an event, you agree to the terms below.

1. Information We Collect

  • Registration Data: Name, date of birth, gender, address, email, phone number, emergency contact, T‑shirt size, club affiliation.
  • Payment Data: Billing address, payment method details—collected and processed securely by our payment partner (PayHere/Stripe/PayPal).
  • Technical & Usage Data: IP address, browser type, device type, pages visited, referring URL, cookies.
  • Communications: Emails or messages you send us (support requests, feedback).

2. How We Use Your Information

  • Race Administration: Process registrations, assign bibs, send race updates and results.
  • Customer Service: Respond to inquiries, provide support, and manage cancellations, deferrals, or transfers.
  • Communications: Send promotional newsletters, safety alerts, and future event announcements (you may opt out at any time).
  • Analytics & Improvement: Analyze site usage to enhance performance and user experience.
  • Legal Compliance: Comply with applicable laws, regulations, and contractual obligations.

3. Information Sharing & Disclosure

  • Service Providers: Third‑party vendors (timing companies, medical teams, email platforms) who assist us in running the event and are contractually bound to keep data confidential.
  • Payment Processors: PayHere, Stripe, PayPal, etc., to securely handle transaction data.
  • Legal Obligations: When required by law, court order, or governmental authority, or to protect our rights, safety, or property.

4. Cookies & Tracking Technologies

We use cookies, web beacons, and similar technologies to:

  • Remember your preferences and login status.
  • Collect analytics data on site traffic and user behavior.
  • Deliver targeted marketing or promotional content.

You can disable cookies in your browser settings; however, this may affect site functionality.

5. Data Security & Retention

  • We implement industry‑standard measures (SSL/TLS, secure servers, restricted access) to protect your data.
  • We retain personal data only as long as necessary to fulfill the purposes outlined—typically until one year after the event or as required by law.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access and receive a copy of your personal data.
  • Correct or update inaccurate or incomplete information.
  • Request deletion of your personal data (subject to legal retention requirements).
  • Withdraw consent to processing (for direct marketing) at any time.
  • Object to or restrict certain processing activities.

To exercise these rights, email us at privacy@arugambaymarathon.com. We will respond within 30 days.

7. Third‑Party Links & Services

Our site may contain links to external websites or services (e.g., social media, partner sites). We are not responsible for their privacy practices. Please review their policies before providing personal information.

8. Children’s Privacy

Our services are not directed to individuals under 13. We do not knowingly collect personal data from children under 13. If you believe we have done so, please contact us to request deletion.

9. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will post the “Last Updated” date at the top. Continued use of our site after changes constitutes acceptance.

10. Contact Us

Thank you for trusting ArugamBay Half Marathon with your information. We’re committed to keeping your data secure and your experience exceptional.